How to Filter by Color in Excel

Filtering by color in Excel is a useful feature that allows you to quickly identify and analyze data based on its color.

For example, if you have a large dataset with multiple colors used to represent different categories or values, filtering by color can help you focus on specific data points without having to manually search for them.

By using the filter by color option in Excel, you can easily highlight or isolate cells with certain background or font colors, which can make it easier to analyze your data or perform calculations.

You can also use this feature to visually organize and group your data by color, which can be helpful when creating charts or graphs.

Table of Contents

Filter by Color Steps

To filter by color in Excel, follow these steps:

Select the range of cells you want to filter.
Click on the “Data” tab in the ribbon menu.
Click on the “Filter” button in the “Sort & Filter” group.
Click on the filter arrow in the column header that contains the color you want to filter by.
Select “Filter by Color” from the dropdown menu.
Choose the color you want to filter by from the list or select “Custom Filter” to define your own criteria.
Click on “OK” to apply the filter.

Excel will then show only the rows that meet the color criteria you specified, hiding all other rows. To clear the filter and show all rows again, simply click on the filter arrow and select “Clear Filter From [Column Name]”.

2 ways to use color to filter values

here are two ways to use color to filter values in Excel:

1-Filter by cell color:

Select the range of cells you want to filter.
Click on the “Data” tab in the ribbon menu.
Click on the “Filter” button in the “Sort & Filter” group.
Click on the filter arrow in the column header that contains the color you want to filter by.
Select “Filter by Color” from the dropdown menu.
Choose the color you want to filter by from the list or select “Custom Filter” to define your own criteria.
Click on “OK” to apply the filter.

This will show only the rows that meet the color criteria you specified, hiding all other rows.

2-Use conditional formatting:

Select the range of cells you want to apply the conditional formatting to.
Click on “Conditional Formatting” in the “Home” tab of the ribbon menu.
Select “Highlight Cells Rules” and then “More Rules”.
In the “New Formatting Rule” dialog box, select “Format only cells that contain” option.
In the first dropdown menu, select “Cell Value”.
In the second dropdown menu, select “Equal to”.
In the third field, choose the color that you want to filter by.
Click on “OK” to apply the filter.

This will highlight only the cells that meet the color criteria you specified, making it easy to visually identify them.

Filter color By Font Color

you can filter by font color in Excel. Here’s how:

Select the range of cells you want to filter.
Click on the “Data” tab in the ribbon menu.
Click on the “Filter” button in the “Sort & Filter” group.
Click on the filter arrow in the column header that contains the font color you want to filter by.
Select “Filter by Color” from the dropdown menu.
Choose the “Font Color” tab in the “Color” dialog box.
Select the color you want to filter by from the list or select “More Colors” to choose a custom color.
Click on “OK” to apply the filter.

This will show only the rows that meet the font color criteria you specified, hiding all other rows. To clear the filter and show all rows again, simply click on the filter arrow and select “Clear Filter From [Column Name]”.

Filter by Color from Right Click Menu

you can also filter by color using the right-click menu in Excel. Here’s how:

Select the range of cells you want to filter.
Right-click on any cell in the selected range.
In the context menu that appears, hover over “Filter” and select “Filter by Color”.
Choose the color you want to filter by from the list or select “Custom Filter” to define your own criteria.
Click on “OK” to apply the filter.

This will show only the rows that meet the color criteria you specified, hiding all other rows. To clear the filter and show all rows again, simply click on the filter arrow in the column header and select “Clear Filter From [Column Name]”.

Sort by cell icons

you can sort by cell icons in Excel. Here’s how:

Select the range of cells you want to sort.
Click on the “Data” tab in the ribbon menu.
Click on the “Sort & Filter” button in the “Sort & Filter” group.
In the dropdown menu, select “Custom Sort”.
In the “Sort” dialog box, under “Column”, choose the column that contains the cell icons you want to sort by.
In the “Sort On” dropdown menu, select “Cell Icon”.
In the “Order” dropdown menu, select the order in which you want to sort the cell icons.
Click on “OK” to apply the sort.

This will sort the selected range of cells based on the cell icons in the specified column, with the selected icon appearing at the top (or bottom) of the sorted list. Note that if multiple cells in the same row have the same cell icon, they will be sorted based on their values or the sorting criteria you specify.

How to sort by cell color

you can sort by cell color in Excel. Here’s how:

Select the range of cells you want to sort.
Click on the “Data” tab in the ribbon menu.
Click on the “Sort & Filter” button in the “Sort & Filter” group.
In the dropdown menu, select “Custom Sort”.
In the “Sort” dialog box, under “Column”, choose the column that contains the cell colors you want to sort by.
In the “Sort On” dropdown menu, select “Cell Color”.
In the “Order” dropdown menu, select the order in which you want to sort the cell colors.
Click on “OK” to apply the sort.

This will sort the selected range of cells based on their cell colors, with cells containing the selected color appearing at the top (or bottom) of the sorted list. Note that if multiple cells in the same row have the same cell color, they will be sorted based on their values or the sorting criteria you specify.

Filter by Color with VBA

you can filter by color using VBA code in Excel. Here’s an example:

Sub FilterByColor()
    Dim cellColor As Long
    cellColor = RGB(255, 0, 0) ' Change this to the RGB value of the color you want to filter by
    
    With ActiveSheet.Range("A1:C10") ' Change this to the range you want to filter
        .AutoFilter Field:=2, Criteria1:=cellColor, Operator:=xlFilterCellColor
    End With
End Sub

This code filters a given range of cells based on their cell background color. The cellColor variable specifies the RGB value of the color you want to filter by (in this case, it’s set to red). You can change this value to filter by a different color.

The With statement specifies the range of cells you want to filter. In this example, it’s set to “A1:C10”. You can change this range as needed.

The AutoFilter method is then called on the specified range, with the Field parameter indicating which column to filter (in this case, it’s set to 2, which corresponds to column B in the selected range), and the Criteria1 parameter specifying the RGB value of the color to filter by.

The Operator parameter is set to xlFilterCellColor, which tells Excel to filter by cell background color.

When you run this macro, it will apply the filter to the selected range, showing only the rows that meet the color criteria you specified, and hiding all other rows.

Filter By Color Using the Filter Drop-Down

you can filter by color using the filter dropdown in Excel. Here’s how:

Select the range of cells you want to filter.
Click on the “Data” tab in the ribbon menu.
Click on the “Filter” button in the “Sort & Filter” group.
Click on the filter arrow in the column header that contains the cell color you want to filter by.
Select “Filter by Color” from the dropdown menu.
Choose the color you want to filter by from the list or select “Custom Filter” to define your own criteria.
Click on “OK” to apply the filter.

This will show only the rows that meet the color criteria you specified, hiding all other rows.

You can also use the filter dropdown to clear the filter and show all rows again. Simply click on the filter arrow again and select “Clear Filter From [Column Name]”.

Select cells by cell color with Find command

you can select cells by cell color using the Find command in Excel. Here’s how:

Select the range of cells you want to search.
Click on the “Home” tab in the ribbon menu.
Click on the “Find & Select” button in the “Editing” group.
Select “Find” from the dropdown menu.
In the “Find and Replace” dialog box, click on the “Options” button.
In the “Find Options” dialog box, click on the “Format” button.
In the “Find Format” dialog box, choose the “Fill” tab.
Select the color you want to search for and click on “OK”.
Click on “Find All” to find all cells in the selected range that match the specified color.
Hold down the “Ctrl” key and click on each cell in the list to select them.
Click on “Close” to close the “Find and Replace” dialog box.

This will select all cells in the selected range that match the specified color. Note that this method only works for selecting individual cells; if you want to select entire rows or columns based on cell color, you’ll need to use a different method, such as filtering or conditional formatting.

Filter rows by cell color with Filter command

you can filter rows by cell color using the Filter command in Excel. Here’s how:

Select the range of cells that contains the data you want to filter.
Click on the “Data” tab in the ribbon menu.
Click on the “Filter” button in the “Sort & Filter” group.
Click on the filter arrow in the column header that contains the cell color you want to filter by.
Select “Filter by Color” from the dropdown menu.
Choose the color you want to filter by from the list or select “Custom Filter” to define your own criteria.
Click on “OK” to apply the filter.

This will show only the rows that meet the color criteria you specified, hiding all other rows.

To clear the filter and show all rows again, simply click on the filter arrow in the column header and select “Clear Filter From [Column Name]”.

Note that this method filters rows based on cell background color. If you want to filter by font color or other criteria, you’ll need to use a different method, such as conditional formatting or VBA macros.

How to Filter by Multiple Colors in Excel

To filter by multiple colors in Excel, you can follow these steps:

Select the data range that you want to filter.
Click on the “Filter” button in the “Data” tab of the ribbon.
Click on the drop-down arrow of the column that contains the color you want to filter by.
Click on the “Filter by Color” option and choose the desired color.
Repeat steps 3-4 for each additional color you want to filter by.

Excel will then filter the data range based on the selected colors, showing only the rows that match the specified criteria. To clear the color filters, simply click on the “Clear Filter” button in the “Data” tab of the ribbon.

How to filter by color in Excel formula

You can use the Excel formula “FILTER” to filter by color in Excel. Here are the steps:

First, add the “Filter” function to your formula. The basic syntax is: =FILTER(array, include, [if_empty]), where “array” is the range of cells you want to filter; “include” is the criteria you want to filter by; and “[if_empty]” is an optional value that specifies what to display if there are no matching results.
Next, specify the column containing the cell colors by using the “CELL” function. For example, to filter by the fill color of cells in column A, you would use this function: CELL(“color”, A1:A10).
Use the “INDEX” function to return the values of the cells that match the specified color. For example, to return the values in column B for cells with a yellow fill color in column A, you would use this function: INDEX(B1:B10, FILTER(ROW(A1:A10), (CELL(“color”, A1:A10) = 6))).
Press Enter to complete the formula and apply the filter.

This formula will dynamically filter the data based on the selected cell color, so if you change the color of any cell in column A, the filtered results will automatically adjust accordingly.

Here’s an example of how to filter by color in Excel using a formula.

Let’s say you have a table with data on sales of various products, and you want to filter the data based on the color of the cells in one of the columns. You can use the following formula to achieve this:

=FILTER(A2:B11,CELL(“color”,A2:A11)=3)

In this formula, A2:B11 represents the range of cells containing the data you want to filter, while A2:A11 represents the range of cells containing the colors you want to filter by (in this case, we’re filtering by the color yellow).

The CELL(“color”,A2:A11) function returns an array of values representing the color of each cell in the range. Here, we’re checking if each value is equal to 3, which represents the color yellow.

Finally, the FILTER function returns only the rows in the range A2:B11 where the corresponding cell in column A has a yellow fill color.

You can modify this formula to filter by other colors by changing the value in the CELL function. For example, to filter by green fill color, you would change the formula to:

=FILTER(A2:B11,CELL(“color”,A2:A11)=4)

Note that when using this method to filter by color, it’s important to make sure that the cells you’re filtering by actually have a fill color applied, since the CELL function will return an error for non-colored cells.

How to filter by color in Excel pivot table

Filtering data by color is an efficient way to quickly analyze and compare data in Excel. With pivot tables, filtering by color can be especially helpful for identifying trends or patterns in your data.

To filter by color in an Excel pivot table, follow these steps:

Step 1: Create a PivotTable

If you haven’t already done so, create a PivotTable from your data by selecting the range of cells that you want to analyze and then clicking on “PivotTable” in the “Insert” tab. Choose where you want to place the PivotTable (e.g., a new worksheet or an existing one).

Step 2: Add Fields to the PivotTable

Once you have created the PivotTable, add the fields that you want to analyze to the Rows or Columns area of the PivotTable Field List. For example, if you are analyzing sales data, you might add the “Region” field to the Rows area and the “Sales” field to the Values area.

Step 3: Apply Color to Data

Next, apply color to the data in the PivotTable by using Excel’s conditional formatting feature. Select the range of cells that you want to format (e.g., the “Sales” column), go to the “Home” tab, and click on “Conditional Formatting” > “Color Scales”. Choose the colors that you want to use to represent the data values in your PivotTable.

Step 4: Filter by Color

Now that you have added color to your PivotTable data, you can easily filter by color to analyze specific data points. To do this, click anywhere in your PivotTable to activate the PivotTable Tools on the ribbon.

Go to the “Analyze” tab, and click on the “Filter” drop-down button in the “Filters” group. Hover over the “Filter by Color” option, and select the desired color from the sub-menu.

For example, if you want to analyze sales data that is above a certain threshold, you can use the “Greater Than” conditional formatting option to highlight all sales values above that threshold in green.

Then, you can filter by color to only show the rows in the PivotTable with green cells, which represent the sales data points that meet your criteria.

In conclusion, filtering by color in an Excel pivot table is a powerful way to quickly identify and analyze specific data points in your data set.

By following these steps and using Excel’s conditional formatting feature, you can create meaningful visualizations of your data and gain valuable insights into your business or research.

Filter by Color in Google Sheets

you can filter by color in Google Sheets. Here’s how:

Select the range of cells you want to filter.
Click on the “Data” tab in the menu bar.
Select “Create a filter” from the dropdown menu.
Click on the filter arrow in the column header that contains the cell color you want to filter by.
At the bottom of the list of filter options, select “Filter by color”.
Choose the color you want to filter by from the list or select “Custom” to define your own criteria.
Click on “OK” to apply the filter.

This will show only the rows that meet the color criteria you specified, hiding all other rows.

To clear the filter and show all rows again, simply click on the filter icon in the column header and select “Clear filter”.

how to

How to Filter by Color in Excel

Filter by Color Steps