XLOOKUP with multiple columns allows you to search for a value across multiple columns and return a corresponding value from another column. It simplifies complex lookup scenarios where traditional lookup functions like VLOOKUP or INDEX/MATCH fall short. XLOOKUP can handle left-to-right and right-to-left lookups, making it versatile and efficient. It eliminates the need for nested functions and array formulas, providing a more straightforward and concise solution. Overall, XLOOKUP with multiple columns enhances data analysis and improves productivity in Excel.
XLOOKUP function in Excel – powerful successor of VLOOKUP
Excel is a widely used spreadsheet program that offers a range of functions to manipulate and analyze data. One such function is the XLOOKUP function, which has gained popularity as a powerful successor to the VLOOKUP function. In this article, we will explore the XLOOKUP function, its advantages over VLOOKUP, and how to use it effectively.
- Understanding VLOOKUP: Before diving into XLOOKUP, let’s briefly understand the VLOOKUP function. VLOOKUP stands for “vertical lookup” and is used to search for a value in the leftmost column a table and retrieve a corresponding value from a specified column. While VLOOKUP is useful, it has certain limitations that the XLOOKUP function addresses.
- Introducing XLOOKUP: The XLOOKUP function was introduced in Excel 365 and Excel 2021 as a more versatile and flexible alternative to VLOOKUP. It allows you to perform both vertical and horizontal lookups, making it a powerful tool for data analysis and manipulation.
- Advantages of XLOOKUP over VLOOKUP: a. Two-way Lookup: Unlike VLOOKUP, which only performs vertical lookups, XLOOKUP can perform both vertical and horizontal lookups. This means you can search for a value in rows and columns simultaneously, providing greater flexibility in data retrieval.
b. Improved Search Flexibility: XLOOKUP allows you to search for values anywhere within a range, not just in the leftmost column. You can specify multiple search criteria and even perform approximate matches, giving you more control over your lookup operations.
c. Handling Errors: XLOOKUP provides better error handling compared to VLOOKUP. It returns more meaningful error messages, such as #N/A or #VALUE!, making it easier identify and troubleshoot issues in your formulas.
d. Array Support: XLOOKUP can handle arrays as both the lookup array and return array, enabling you to perform advanced calculations and retrieve multiple values at once. This feature simplifies complex data analysis tasks.
- Syntax and Usage of XLOOKUP: The syntax of the XLOOKUP function is as follows: =XLOOKUP(lookup_value, lookup_array, return_array, [match_mode], [search_mode])
- lookup_value: The value you want to search for.
- lookup_array: The range or array where you want to perform the lookup.
- return_array: The range or array from which you want to retrieve the result.
- match_mode (optional): Specifies the type match to perform, such as exact match or approximate match- search_mode (optional): Specifies the search direction, either from top to bottom or from bottom to top.
- Examples of XLOOKUP Usage: a. Basic Vertical Lookup: =XLOOKUP(A2, B2:B10, C2:C10) This formula searches for the value in cell A2 within the range B2:B10 and returns the corresponding value from the range C2:C10.
b. Two-Way Lookup: =XLOOKUP(A2, B2:E10, C2:F10) In this example, the formula searches for the value in cell A2 within the range B2:E10 and returns the corresponding value from the same row in the range C2:F10.
c. Approximate Match: =XLOOKUP(A2, B2:B10, C2:C10, 1, 1) Here, the formula performs an approximate match, finding the closest match to the lookup value in the range B2:B10 and returning the corresponding value from the range C2:C10.
How to Use XLOOKUP Function with Multiple Criteria in Excel
The XLOOKUP function is a powerful tool in Excel that allows you to search for a value in a range or array and return a corresponding value from another column. It can be used with multiple criteria to perform more complex lookups. Here’s how you can use the XLOOKUP function with multiple criteria:
Step 1: Set up your data Ensure that your data is organized in a tabular format with headers for each column. The columns should contain the values you want to search and the corresponding values you want to retrieve.
Step 2: Understand the syntax of the XLOOKUP function The syntax of the XLOOKUP function is as follows:
XLOOKUP(lookup_value, lookup_array, return_array, [if_not_found], [match_mode], [search_mode])
lookup_value: This is the value you want to search for-
lookup_array: This is the range or array where you want to search for the lookup value.
return_array: This is the range array from which you want to retrieve the corresponding value-
[if_not_found](optional): This is the value to return if no match is found. By default, it returns an error.
[match_mode](optional): This determines the type of match to perform. Use 0 for an exact match or 1 for an approximate match-
[search_mode](optional): This determines the direction of the search. Use 1 for a search from top to bottom or -1 for a search from bottom to top.
Step 3: Construct the XLOOKUP formula with multiple criteria To use the XLOOKUP function with multiple criteria, you can concatenate or combine the criteria using the ampersand (&) operator. Here’s an example formula that searches for a value based on two criteria:
=XLOOKUP(criteria1 & criteria2, lookup_array1 & lookup_array2, return_array)
In this formula,
criteria2 represent the individual criteria you want to match.
lookup_array2 are the ranges arrays where you want to search for each criterion.
return_array is the range array from which you want retrieve the corresponding value.
Step 4: Enter the XLOOKUP formula Once you have constructed the XLOOKUP formula with multiple criteria, enter it into the cell where you want the result to appear. Press Enter to see the result.
XLOOKUP Return Multiple Columns
The XLOOKUP function is a powerful lookup and reference function introduced Excel 365. It allows you to search for a value in a range or array and return corresponding values from one or more columns. Here’s how you can use it to return multiple columns:
- Syntax: The syntax for the XLOOKUP function that returns multiple columns is as follows:
=XLOOKUP(lookup_value, lookup_array, return_array, [if_not_found], [match_mode], [search_mode])
lookup_value: The value you want to search for.
lookup_array: The range or array where you want to search for the lookup value.
return_array: The range or array containing the columns you want to return.
[if_not_found](optional): The value to return if the lookup value is not found. If omitted, it will return error.
[match_mode](optional): Specifies how the lookup value should be matched. Options are 0 (exact match), -1 (exact match or next smaller item), or 1 (exact match or next larger item). If omitted, it defaults to 1.
[search_mode](optional): Specifies the search mode. Options are 1 (search from top bottom) or -1 (search from bottom to top). If omitted, it defaults to 1.
- Example: Let’s say you have a table with student names in column A, their respective grades in column B, and their ages in column C. You want to look up a student’s name and return both their grade and age.
In cell E2, you can enter the following formula:
=XLOOKUP(D2, A2:A10, B2:C10)
D2is the lookup value (student name) you want to search for.
A2:A10is the lookup array (range containing student names).
B2:C10is the return array (range containing grades and ages).
This formula will search for the student name in the lookup array and return the corresponding values from the return array. The result will be an array values spanning multiple columns.
- Result: The XLOOKUP function will return an array of values in cells E2 and F2. Cell E2 will contain the grade, and cell F2 will contain the age of the student whose name matches the lookup value.
Note: To display the array of values in multiple columns, you need to select both cells E2 and F2, and then press F2 followed by Ctrl+Shift+Enter. This will enter the formula an array formula.
XLOOKUP-FILTER-COUNTIF Return Non-Adjacent Columns
let’s break down each function and understand their individual purposes:
- XLOOKUP: The XLOOKUP function is a powerful lookup function introduced in Excel 365. It allows you to search for a value in a range an array and return a corresponding value from another column or array. XLOOKUP can handle both vertical and horizontal look.
- FILTER: The FILTER function is used extract data from a range based on specified criteria. It returns an array of values that meet the given conditions.
- COUNTIF: The COUNTIF function counts the number of cells within a range that meet specific criteria.
Now, let’s see how we can combine these functions to return values from non-adjacent columns:
Step 1: Set up your data Assume you have a table with three columns: A, B, and C. You want to search for a value in column A, and if found, return the corresponding values from columns B and C.
Step 2: Use XLOOKUP to find the matching value In a separate cell, enter the value you want to search for. Let’s say it’s in cell E1. To find this value in column A, use the following XLOOKUP formula:
=XLOOKUP(E1, A:A, B:B)
This formula searches for the value in E1 in column A and returns the corresponding value from column B.
Step 3: Use FILTER to return non-adjacent columns To return values from non-acent columns (in this case, columns B and C), we’ll use the FILTER function. Assuming you want to filter based on a condition in column A, use the following formula
=FILTER(B:C, A:A=E1 This formula filters the range B:C based the condition A:A=E1 and returns array of values from columns B and C that meet the criteria.
Step 4: Use COUNTIF to count the occurrences If you want to count the number of occurrences of a specific value in column A, you can use the COUNTIF function. For example, to count how many times the value in E1 appears in column A, use the following formula:
This formula counts the number of cells in column A that match the value in E1.
By combining these functions, you can search for a value in one column, return corresponding values from non-acent columns, and even count the occurrences of that value within a range.